Card readers are not permitted at any KCLSU fundraising event. Any student found to be using a card reader will be asked to end their event immediately.
Only homemade products can be sold at bake sales. At KCL University venues, you are not permitted to sell hot beverages, bottled water, cans of soft drinks or meat and hot food products.
Get in touch with the team if you have any questions at [email protected]. ?
Planning your Bake Sale
If you are fundraising for a charity, you must submit a charity authorisation letter from the charity you are supporting as part of your fundraising form.
Write a risk assessment for your bake sale to submit in your fundraising form. You must display this bake sale poster throughout and keep a list of the ingredients that are included, please note this within your risk assessment.
You must inform the Volunteering Team of your bake sale by completing the fundraising form. You can fundraise at your bake sale by creating a JustGiving page for online transactions, or by requesting a bucket and £30 cash float for cash transactions, or do both!
Once your bake sale has been approved it is the students responsibility to book your venue/space. The Volunteer team will put you in touch with the relevant staff member. Please keep us informed if you change your date/venue.
- Strand Campus – The Old Entrance Hall, The Quad and Bush House Courtyard/Pavilion Desk
- Guy’s Campus – The Memorial Gardens
- Waterloo Campus – The Library Alcove, The Ground Floor Registration Desk
- Café and bar spaces
- Activity rooms
Collecting your buckets and cash float on-the-day
You will go to the Hubs desk that you chose on your fundraising form to collect your buckets and float. Bring a piece of photo ID. This will be used as a deposit and will be returned to you once you return your bucket/float. Only Society Committee Members can collect the bucket, so make sure your committee list is up to date with Activities and that a Committee member will be attending the event
Buckets must be returned sealed, and the float must be returned in full.
After the fundraiser, return the bucket/float to the Hubs desk. The Hubs staff member will instruct you on how to count and bank your money – please allow 30 minutes for this and do so before the Hubs desk closes. (If you are unable to return the buckets by the deadline, you will have arranged an alternative in advance with the Volunteering Team via [email protected]).
After your Bake Sale
The funds will be held in your society’s charity account. You can check this using the ‘Activity Group and Society Current Year Accounts [relevant year]’ found under ‘Key Finance Documents’ on this page.
- To send funds to your chosen charities, fill out a Payment Request Form with the bank details of the charities and notify the KCLSU Finance Team at [email protected] – more in-depth finance information is also available on your PAT training through KEATS. The money will be sent by the Finance Team to the relevant charity fortnightly, you can check whether this has taken place using the ‘Activity Group and Society [relevant year] Accounts’ found under ‘Key Finance Documents’ on this page.
- Complete our evaluation survey to let us know how your fundraiser went. This helps us to improve the student experience.
Bake Sale Top Tips
Read our tips on how to maximise donations and customers to your Bake Sale. If you have any tips of your own, please share with us at [email protected] and we will upload them here!
Be thoughtful about your presentation! You could use a tablecloth, organise the baked goods according to type (biscuits, cakes, brownies) and create attractive labels for each item.
Be strategic. You could offer a discounted price for certain items, for example £1 for 1 cookie or £2.50 for 3 cookies to drive up sales.
Have options available – do you have some vegan products available? Gluten free? Make sure that these items are prepared separately and packaged carefully. Read food hygiene safety guidelines here.
Thought about having a theme? To get your bake sale to stand out, you could have a theme based on your student group or any relevant holidays.
Advertise your bake sale! Whether this is on social media or by printing posters and putting them up in KCLSU.