Block Bookings

Block Room Bookings

The submission period for Term 2 block bookings is now open; please fill out the Term 2 Block Booking Form for the academic year 2019/20 to reserve your rooms. Once you have filled it out, email it to Please check out the timeline below to see the deadlines for booking KCLSU rooms.

Got a question about room bookings? Check out our FAQs, or email us (



Block Bookings for Term 2 2019/2020

This timetable outlines the key dates for block bookings for Term 2 of the academic year 2019. These bookings will be valid for 13th January - 26th April 2020.

Date: Friday 8th November
Time: 5pm
Action: Block booking email for Term 2 to be sent out to all groups

Date: Friday 22nd November
Time: 5pm
Action: Deadline for block booking form to be received

Date: Friday 29th November
Time: 6pm
Action: Rooms to be allocated and tentatively uploaded onto the system

Date: Thursday 5th December
Time: 10am
Action: Deadline to send any questions or queries

Date: Monday 9th December
Time: 6pm
Action: Rooms to be confirmed on the system

Room Booking Priority

At KCLSU, we prioritise room bookings in the following order:

  • KCLSU annual events, for example, Freshers' events, One World events
  • Block bookings
  • Student groups behaviour around bookings and room treatment in the previous academic term
  • Student group one-off bookings
  • KCLSU staff bookings
  • KCL staff bookings
  • External bookings

This info only applies to KCLSU rooms. If you have any questions about this, feel free to email us (