Block Bookings

Block Room Bookings

Block Bookings for term 1 of 2021-2022 have now been allocated. If you would like to book reoccuring bookings, please email [email protected].

If you applied for block bookings during the allocation period, you can see all disruptions, clashes and re-allocations here.  If you have any questions or would like a different room, please email [email protected]



Before submitting for block bookings:

All members must read our student group guidance and briefing

Any group with allocated space must submit a risk assessment to [email protected] and await confirmation from KCLSU that you can attend your bookings.

To apply for block bookings in term 1, please complete & submit this booking form and risk assessment to [email protected] by Wednesday 11th August 2021.

Approved bookings will commence from Monday 20th September 2021 until Sunday 19th December 2021.


Got a question about room bookings? Check out our FAQs, or email us ([email protected]).


Block Bookings for Term 1 2021 & 2022

This timetable outlines the key dates for block bookings for Term 1 of the academic year 2021/2022. These bookings will be provisional bookings subject to, government guidance & an approved risk assessment. 

Please note that block bookings are subject to capacity limits & time changes depending on the covid guidance & restrictions at the time. 

Friday 30th July 2021

Time: 5pm
Action: Block booking email for Term 1 to be sent out to all groups

Date: Wednesday 11th August 2021
Time: 5pm
Action: Deadline for block booking form & risk assessment to be received

Date: Wednesday 26th August 2021
Time: 6pm
Action: Rooms to be allocated and tentatively uploaded onto the system

Date: Sunday 29th August 2021
Time: 10am
Action: Deadline to send any questions or queries

Date: Wednesday 1st September 2021

Time: 6pm
Action: Rooms to be confirmed on the system

Room Booking Priority

At KCLSU, we prioritise room bookings in the following order:

  • KCLSU annual events, for example, Freshers' events, One World events
  • Block bookings
  • Student groups behaviour around bookings and room treatment in the previous academic term
  • Student group one-off bookings
  • KCLSU staff bookings
  • KCL staff bookings
  • External bookings

This info only applies to KCLSU rooms. If you have any questions about this, feel free to email us ([email protected]).