Block Bookings

Block Room Bookings

Please ensure you read thoroughly as the term 3 block booking process & dates may change subject to government advice regarding Covid-19.

The submission period for Term 3 block bookings is now open; please fill out the Term 3 Block Booking Form for the academic year 2019/20 to reserve your rooms. Once you have filled it out, email it to Please check out the timeline below to see the deadlines for booking KCLSU rooms.

Please note that for term 3 you are only able to book activity spaces at Bush House & Guy's West Wing. KCLSU is supporting the national cause and our spaces at Denmark Hill will be utilized by the NHS therefore not available to book during this period. 

Similarly, the start date of term 3 block bookings may change depending on government advice. We will keep you updated with any changes. 

Got a question about room bookings? Check out our FAQs, or email us (


CLICK HERE TO SEE DISTURBANCES TO TERM 2 BLOCK BOOKINGS. (This will be updated for term 3 after bookings are released).


Block Bookings for Term 3 2019/2020

This timetable outlines the key dates for block bookings for Term 3 of the academic year 2019. These bookings will be valid for May 4th - August 28th 2020.

Date: Friday 27th March
Time: 5pm
Action: Block booking email for Term 3 to be sent out to all groups

Date: Friday 17th April
Time: 5pm
Action: Deadline for block booking form to be received

Date: Friday 24th April
Time: 6pm
Action: Rooms to be allocated and tentatively uploaded onto the system

Date: Wednesday 29th April 
Time: 10am
Action: Deadline to send any questions or queries

Date: Friday 1st May 
Time: 6pm
Action: Rooms to be confirmed on the system

Room Booking Priority

At KCLSU, we prioritise room bookings in the following order:

  • KCLSU annual events, for example, Freshers' events, One World events
  • Block bookings
  • Student groups behaviour around bookings and room treatment in the previous academic term
  • Student group one-off bookings
  • KCLSU staff bookings
  • KCL staff bookings
  • External bookings

This info only applies to KCLSU rooms. If you have any questions about this, feel free to email us (