Block Bookings

Block Room Bookings


Until further notice, individual/ad-hoc booking for KCLSU Activity Rooms will not be available. We will be allocating provisional block bookings pending approved risk assessments. We will monitor the safe running of these initial block bookings and following a review, we will hope to open KCLSU Activity Rooms more widely for individual/ad-hoc bookings for student groups. Bookings for student activity groups will be dependent on the UK government's tier system.

Before submitting 

Before submitting for block bookings:

All members must read our student group guidance and briefing

Any group with allocated space must submit a risk assessment to [email protected] and await confirmation from KCLSU that you can attend your bookings.

To apply for block bookings in term 3&4, please complete & submit this booking form and risk assessment to [email protected] by Sunday 9th May 2021.

Approved bookings will commence from Monday 24th May 2021.


Got a question about room bookings? Check out our FAQs, or email us ([email protected]).


Block Bookings for Term 3 & 4 2020/2021

This timetable outlines the key dates for block bookings for Term 3&4 of the academic year 2020/21. These bookings will be provisional bookings subject to, government guidance, London tier & an approved risk assessment. 

Friday 30th April 2021

Time: 5pm
Action: Block booking email for Term 3&4 to be sent out to all groups

Date: Sunday 9th May
Time: 5pm
Action: Deadline for block booking form to be received

Date: Friday 14th May
Time: 6pm
Action: Rooms to be allocated and tentatively uploaded onto the system

Date: Wed 19th May
Time: 10am
Action: Deadline to send any questions or queries

Date: Friday 21st May

Time: 6pm
Action: Rooms to be confirmed on the system

Room Booking Priority

At KCLSU, we prioritise room bookings in the following order:

  • KCLSU annual events, for example, Freshers' events, One World events
  • Block bookings
  • Student groups behaviour around bookings and room treatment in the previous academic term
  • Student group one-off bookings
  • KCLSU staff bookings
  • KCL staff bookings
  • External bookings

This info only applies to KCLSU rooms. If you have any questions about this, feel free to email us ([email protected]).