Job Vacancy

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This vacancy is archived.

Democracy Assistant

Listed by King's College London SU


Application deadline: Thu 30 Nov 2023 16:00


For this role, you will be paid £11.95 per hour plus 12.07% holiday pay which equates to £13.39 for every hour worked.


10 hours per week


13 & 15 December 2023 In person interview and in-tray test, with a possibility to join remotely


The Democracy Assistant will work within the Community Development team to assist on a range of administrative tasks including; monitoring the community development team’s election inbox and responding to enquiries, working on excel spreadsheets, and ensuring information is up-to-date on the KCLSU website. They will also assist the Democracy Development Coordinator on key project work such as Elections, Referenda and the Accountability Panel.The post holder will work within the Community Development team but at times may also work with other KCLSU staff. The post holder will be unable to stand in any KCLSU elections whilst in this post.

The postholder will:

  • Monitor the elections inbox and respond to enquiries in a polite, timely and professional manner or forwarding to relevant staff member
  • Assist on administrative tasks during elections, including the main KCLSU Elections in springtime
  • Assist on project delivery within elections such as candidate briefings, polling stations, and liaising between key project staff.
  • Assist on the delivery of other KCLSU democratic practices such as referenda, academic rep recruitment, democracy related training
  • Assist on administrative tasks for the Accountability Panel Procedure such as taking minutes
  • Assist with general administrative tasks to support KCLSU community leaders and staff
  • Update and create material for the website, including the elections widget, FAQs, trainings
  • Support the wider community development team and student groups inbox when required

This position requires the post holder to be present in London, with a possibility to work from home from time to time (subject to the line manager approval). Hence, we are unable to consider any applicants who will not be physically present in London the next semester.

As you will also see on our Job Pack that we are an equal opportunities employer and we live by our 4 main values: Inclusive, Collaborative, Open and Brave. KCLSU is a fun, social and flexible work environment which offers opportunities for development as well as great staff benefits.

Benefits of Working as a Student Staff for KCLSU include:

  • Hybrid Working Policy (where applicable)
  • Pension Contribution (If you earn more than £10,000 p.a.)
  • Discounts in venues
  • £30 wellbeing allowance per term
  • Employee Assistance Programme
  • "No meeting Friday" ethos
  • KEATS Learning Platform & LinkedIn Learning subscription
  • Access to Kings Libraries

Application Process

If this is you, please download and complete an application form and an equal opportunities monitoring form from below and email them directly to [email protected]

Please do not send CVs as these will not be considered

Please DO NOT submit your applications in PDF formats

At KCLSU Equality, Diversity and Inclusion are at the heart of everything we do and we endeavor to ensure equal treatment of all candidates. We welcome a diverse range of applicants and are open to discussing flexibility with the right candidate. Reasonable adjustments will be made for candidates with disabilities at all stages of the recruitment and selection process, and to ensure that a successful candidate with a disability can undertake the post.


To be eligible to apply for this role you must:

• Be eligible to work in the UK, and provide proof of this (i.e. a passport/visa) when asked by KCLSU

• Have a National Insurance number, or be in the process of applying for one

• Not be a trustee of King’s College London Students’ Union

Student Job