Room Bookings

Student groups can book a KCLSU or a King's room for activities and events. Our venues are also available for anyone to hire. All we ask is that you read our Terms and Conditions before making your booking. If you have an event with an external speaker, make sure you read our External Speaker Policy - room bookings with an external speaker must be made no later than 15 working days before the event. 

When the submission period opens please fill out the Term 1 Block Booking Form for the academic year 2017/2018 to reserve your rooms. Once you've filled it out, email it to Please check out the timeline below to see the deadlines for booking KCLSU rooms.

Got a question about room bookings? Check out our FAQs or email us.

Block Bookings for Term 1 2017/2018

This timetable outlines the key dates for block bookings for the Term 1 of the academic year 2017/2018. These bookings will be valid for 3 October - 17 December 2017.




Wednesday 28 June 2017


Block booking email for Term 1 to be sent out to all groups

Friday 14 July 2017


Deadline for block booking form to be received

Friday 28 July 2017


Rooms to be allocated and tentatively uploaded onto the system

Friday 11 August 2017


Rooms to be confirmed on the system

Room Booking Priority

At KCLSU, we prioritise room bookings in the following order:

  • KCLSU annual events, for example, Freshers' events, One World events
  • Block bookings
  • Student group one-off bookings
  • KCLSU staff bookings
  • KCL staff bookings
  • External bookings

This info only applies to KCLSU rooms. If you’ve got any questions about this, you can email







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© KCLSU 2016 | King's College London Students' Union, trading as KCLSU.
Registered in England and Wales as a not-for-profit company limited by guarantee CRN5762196.
Registered office: Macadam Building, Surrey Street, London, WC2R 2NS. KCLSU is a registered charity - No. 1136729.