KCLSU Updates

Block Bookings


We will be allocating provisional block bookings pending approved risk assessments. We will monitor the safe running of these initial block bookings and following a review, we will hope to open KCLSU Activity Rooms more widely for individual/ad-hoc bookings for student groups. Bookings for student activity groups will be dependent on the UK government's tier system.

Before submitting for block bookings:

All members must read our student group guidance and briefing

Any group with allocated space must submit a risk assessment to [email protected] and await confirmation from KCLSU that you can attend your bookings.

To apply for block bookings in term 3&4, please complete & submit this booking form and risk assessment to [email protected] by Sunday 9th May 2021.

Approved bookings will commence from Monday 24th May 2021.


Got a question about room bookings? Check out our FAQs, or email us ([email protected]).


Block Bookings for Term 3&4 2020/2021

This timetable outlines the key dates for block bookings for Term 3&4 of the academic year 2020/21. These bookings will be provisional bookings subject to, government guidance, London tier & an approved risk assessment. 

Friday 30th April 2021

Time: 5pm
Action: Block booking email for Term 3&4 to be sent out to all groups

Date: Sunday 9th May
Time: 5pm
Action: Deadline for block booking form to be received

Date: Friday 14th May
Time: 6pm
Action: Rooms to be allocated and tentatively uploaded onto the system

Date: Wed 19th May
Time: 10am
Action: Deadline to send any questions or queries

Date: Friday 21st May

Time: 6pm
Action: Rooms to be confirmed on the system

Room Booking Priority

At KCLSU, we prioritise room bookings in the following order:

  • KCLSU annual events, for example, Freshers' events, One World events
  • Block bookings
  • Student groups behaviour around bookings and room treatment in the previous academic term
  • Student group one-off bookings
  • KCLSU staff bookings
  • KCL staff bookings
  • External bookings

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