We will be allocating provisional block bookings pending approved risk assessments. We will monitor the safe running of these initial block bookings and following a review, we will hope to open KCLSU Activity Rooms more widely for individual/ad-hoc bookings for student groups. Bookings for student activity groups will be dependent on the UK government's tier system.
Before submitting for block bookings:
All members must read our student group guidance and briefing.
Any group with allocated space must submit a risk assessment to [email protected] and await confirmation from KCLSU that you can attend your bookings.
To apply for block bookings in term 3&4, please complete & submit this booking form and risk assessment to [email protected] by Sunday 9th May 2021.
Approved bookings will commence from Monday 24th May 2021.
Got a question about room bookings? Check out our FAQs, or email us ([email protected]).
Block Bookings for Term 3&4 2020/2021
This timetable outlines the key dates for block bookings for Term 3&4 of the academic year 2020/21. These bookings will be provisional bookings subject to, government guidance, London tier & an approved risk assessment.
Friday 30th April 2021
Action: Block booking email for Term 3&4 to be sent out to all groups
Date: Sunday 9th May
Action: Deadline for block booking form to be received
Date: Friday 14th May
Action: Rooms to be allocated and tentatively uploaded onto the system
Date: Wed 19th May
Action: Deadline to send any questions or queries
Date: Friday 21st May
Action: Rooms to be confirmed on the system
Room Booking Priority
At KCLSU, we prioritise room bookings in the following order:
- KCLSU annual events, for example, Freshers' events, One World events
- Block bookings
- Student groups behaviour around bookings and room treatment in the previous academic term
- Student group one-off bookings
- KCLSU staff bookings
- KCL staff bookings
- External bookings