DBS Checks

What is a DBS check?

If you are volunteering through your KCLSU student society with under 18s, it is a legal requirement that you have a valid Disclosure & Barring Service (DBS) certificate from KCLSU or King's. This means your criminal record will be checked, alongside the identification documents you have provided, to ensure you don't have a criminal history.

Do I need a DBS check?

You only need a DBS check if you are working 1 on 1 with a young person under 18. You no longer need DBS checks if you are working with vulnerable adults or if you are volunteering in groups..

Can KCLSU process my DBS check?

We can only process DBS checks for volunteering opportunities arranged by KCLSU societies/clubs or for approved volunteering projects set up by King's students. If you need a DBS check or for a course placement, for a voluntary/paid position with an external organisation, they will need to process this for you.

When/where can I get my DBS check?

DBS checks are carried out every Wednesday during term time between 3 and 4pm at the Guy’s hub. Please note that the last DBS checks for the academic year 18/19 will be on the 29th May. DBS checks will start again in September 2019 Checks take 10 minutes. Slots are limited, cannot be booked in advance, and are issued on a first come first served basis. Students can sign in at the hubs desks from 2pm in order to increase their chance of securing a slot. .

What do I need to bring?

2 of the following type of photo ID:

  • Passport
  • Valid Drivers License (full or provisional - plastic part only)
  • A biometric residence permit

In addition you will need:

  • Proof of your current, term-time address issued within the last 3 months (e.g. utility bill, tax letter, bank statement). This must be a paper copy – we cannot accept digital statements or bills. We cannot accept documents printed at home. We can only accept bank statements/bills that have been either sent in the post or printed in branch

If you do not have these forms of ID, click here for a list of alternatives that we can accept.

Unfortunately, we no longer can accept letters from Compass as proof of address.

What happens after my check?

Once we have checked your ID in person, you will be given a login and password. After your appointment you will then need to log in to your application remotely and fill in some additional details, including your address history for the past five years. If you do not complete this part of your application within two months of your appointment your check will be cancelled.

How long before I receive my DBS certificate?

Certificates can take anywhere from two to eight weeks to be processed. Most organisations will allow you to participate while your DBS check is in progress so long as you're working with someone else holding a DBS certificate. This is at the discretion of the organisation so it's best to check first with whoever is in charge.

If you've been waiting more than eight weeks please contact DBS directly on 0300 0200 190 quoting your form reference number.

I am a medic – can I use the DBS check I was issued for my course for a volunteering project?

Yes, as long as you have access to a paper copy of the certificate that you can show your project lead, and the check meets the following conditions:

  • It was issued by King’s
  • It was issued within the last three years
  • It is of the same level as that required for your volunteering project (e.g. enhanced, child workforce etc.)