Room Bookings

The submission period for Term 3 block bookings is now open, please fill out the Term 3 Block Booking Form for the academic year 2018/19 to reserve your rooms. Once you've filled it out, email it to Please check out the timeline below to see the deadlines for booking KCLSU rooms.

Got a question about room bookings? Check out our FAQs, or email us.

Block Bookings for Term 3 2018/2019

This timetable outlines the key dates for block bookings for the Term 3 of the academic year 2018. These bookings will be valid for 6th May - 31st August 2019. 




Friday 29th March 2019


Block booking email for Term 3 to be sent out to all groups

Friday 12th April 2019


Deadline for block booking form to be received

Friday 19th April 2019

Wednesday 24th April 2019



Rooms to be allocated and tentatively uploaded onto the system

Deadline to send any questions or queries 

Friday 26th April 2019


Rooms to be confirmed on the system

Room Booking Priority

At KCLSU, we prioritise room bookings in the following order:

  • KCLSU annual events, for example, Freshers' events, One World events
  • Block bookings
  • Student group one-off bookings
  • KCLSU staff bookings
  • KCL staff bookings
  • External bookings

KCLSU room booking terms and conditions 

KCLSU room booking Policy and Procedure 

This info only applies to KCLSU rooms. If you’ve got any questions about this, you can email us