Room Bookings

The submission period for Term 1 block bookings is now open; please fill out the Term 1 Block Booking Form for the academic year 2019/20 to reserve your rooms. Once you have filled it out, email it to Please check out the timeline below to see the deadlines for booking KCLSU rooms.

Got a question about room bookings? Check out our FAQs, or email us.

Block Bookings for Term 1 2019/2020

This timetable outlines the key dates for block bookings for Term 1 of the academic year 2019. These bookings will be valid for 23rd September – 15th December 2019. 




Thursday 18th July


Block booking email for Term 1 to be sent out to all groups

Wednesday 31st July


Deadline for block booking form to be received

Wednesday 14th August 2019

Monday 19th August 2019



Rooms to be allocated and tentatively uploaded onto the system

Deadline to send any questions or queries 

Wednesday 21st August 2019


Rooms to be confirmed on the system

Room Booking Priority

At KCLSU, we prioritise room bookings in the following order:

  • KCLSU annual events, for example, Freshers' events, One World events
  • Block bookings
  • Student groups behaviour around bookings and room treatment in the previous academic term
  • Student group one-off bookings
  • KCLSU staff bookings
  • KCL staff bookings
  • External bookings

KCLSU room booking terms and conditions 

KCLSU room booking Policy and Procedure 

This info only applies to KCLSU rooms. If you have any questions about this, feel free to email us