Room Bookings

The submission period for Term 2 block bookings is now open; please fill out the Term 2 Block Booking Form for the academic year 2019/20 to reserve your rooms. Once you have filled it out, email it to Please check out the timeline below to see the deadlines for booking KCLSU rooms.

Got a question about room bookings? Check out our FAQs, or email us.

Block Bookings for Term 2 2019/2020

This timetable outlines the key dates for block bookings for Term 2 of the academic year 2019. These bookings will be valid for 13th January - 26th April 2020.  




Friday 8th November 


Block booking email for Term 2 to be sent out to all groups

Friday 22nd November


Deadline for block booking form to be received

Friday 29th November

Thursday 5th December



Rooms to be allocated and tentatively uploaded onto the system

Deadline to send any questions or queries 

Monday 9th December


Rooms to be confirmed on the system

Room Booking Priority

At KCLSU, we prioritise room bookings in the following order:

  • KCLSU annual events, for example, Freshers' events, One World events
  • Block bookings
  • Student groups behaviour around bookings and room treatment in the previous academic term
  • Student group one-off bookings
  • KCLSU staff bookings
  • KCL staff bookings
  • External bookings

KCLSU room booking terms and conditions 

KCLSU room booking Policy and Procedure 

This info only applies to KCLSU rooms. If you have any questions about this, feel free to email us