Room Bookings

When the submission period opens please fill out the Term 3 Block Booking Form for the academic year 2017/2018 to reserve your rooms. Once you've filled it out, email it to Please check out the timeline below to see the deadlines for booking KCLSU rooms.

Got a question about room bookings? Check out our FAQs or email us.

Block Bookings for Term 3 2017/2018

This timetable outlines the key dates for block bookings for the Term 3 of the academic year 2018. These bookings will be valid for 29th April – 31st August 2018.




Monday 12th  March 2018


Block booking email for Term 3 to be sent out to all groups

Friday 23rd  March 2018


Deadline for block booking form to be received

Tuesday 10th April 2018

Monday 16th April 2018



Rooms to be allocated and tentatively uploaded onto the system

Deadline to send any questions or queries 

Friday 20th April 2018


Rooms to be confirmed on the system

Room Booking Priority

At KCLSU, we prioritise room bookings in the following order:

  • KCLSU annual events, for example, Freshers' events, One World events

  • Block bookings

  • Student group one-off bookings

  • KCLSU staff bookings
  • KCL staff bookings
  • External bookings

This info only applies to KCLSU rooms. If you’ve got any questions about this, you can email