Step-by-step Guide

Step by Step Guide

Step 1

Have an idea!

Think about what kind of volunteering activity you would like to set up. It might be useful to ask yourself the following questions:

What are the aims and objectives of your project? Who will your project benefit? Are there any similar KCLSU volunteer projects already in existence? What resources will you need to make your project a reality? How many volunteers will your project need to run?

For some inspiration, have a look at our list of KCLSU Volunteering Societies or have a browse of the opportunities on our volunteering directory.

Step 2

Plan in more detail

Once you’ve got the bare bones of your project laid out, it’s time to add some of the detail:

  • Have a think about whether there are any existing charities, community organisations or societies you could partner with. Don’t worry if you’re not sure who to approach, the Volunteering and Fundraising Coordinator will be able to help you come up with some options.

  • Fill out a project proposal. Again, it’s not a problem if you don’t have an answer to every question in this document right away, as the Volunteering and Fundraising Coordinator will help you fill in the blanks.

  • Book a meeting with the Volunteering and Fundraising Coordinator ( who can support you with taking your idea forward.

Step 3

Make it official

Once your project proposal has been signed off you’ll be sent the following to complete:

  • a project agreement
  • a community partnership agreement (if working with an external organisation)
  • a risk assessment

Step 4

Get some funding

You might need some money to buy the resources needed for your project, or help cover volunteer expenses. Click here to find out about the funding KCLSU can provide students to support their volunteering projects.

It’s also worth looking at the fundraising section of the site to find out how you can raise money for your project yourself.

Step 5

Spread the word

Your first port of call when promoting your project to fellow students is adding it to our volunteering directory. Click here to find out how to register as a provider and recruit some volunteers. Once you’ve uploaded your roles, get creative and spread the word via social media, websites, posters and more.

Step 6

Deliver your project

When it comes to delivering your project don’t forget to refer to your project plan and risk assessment.

If you’re finding it stressful or something hasn’t gone to plan, get in touch with the Volunteering and Fundraising Coordinator ( – they’re here to help!

Step 7

Evaluate and improve

At the end of your project, you’ll be provided with an evaluation template to fill in, and you’ll need to have a think about what went well and what could be improved.

This is so that we can ensure all our volunteering projects are as strong as possible. Keeping accurate records as you go, and including an entry/exit survey for those benefiting from your project, will help to make this evaluation really easy.