Candidate Briefing

Autumn Elections 2020 Candidate Briefing

This is the candidate briefing for the autumn elections. Here you'll cover a series of areas and you'll need to watch/read through the resources then answer a series of question to confirm your understanding. If you do not complete this briefing and the survey your nomination will not be complete and you will not be a candidate in this elections.

This brieifing covers:

  • Key Information
  • Campaigning Parameters and Digital Campaigning Tips
  • The Election Principles
  • Complaints Procedure
  • Roles and Candidate Handbooks
  • Self Care and Wellbeing
  • Trustee Spotlight (for Student Trustee candidates only)

You must have completed the survey by 12pm on Monday 5 October for your nomination to be complete.

If you have any queries contact elections@kclsu.org or send us your question via this form. All responses will be posted on this live Q&A document. You may find that your question has already been answered so before submitting please do have a look at the live document.

Complete Survey

 

Key Information

  • Please take a look at the timeline listed on the main elections page.
  • Your manifesto deadline is 4pm on Monday 5 October. If you have any problems with uplaoding your manifesto please contact elections@kclsu.org prior to the deadline.
  • Polling will take place from 10am on Wednesday 7 October to 5pm on Friday 9 October.
  • Results will be announced from 5pm on Wednesday 14 October.
  • By sumbitting your nomination you give KCLSU permission to:
    • Make your candidacy public
    • Access your campaign material
    • Verify candidate information with King’s College London
    • Refer to King’s College London or the police if required

 

Campaign Parameters

  • Campaigning begins from 12 pm on Monday 5 October. You are not allowed to campagin before this time as it would be a breach of the election principles.
  • This is a completely digital elections. Physical campaigning is not allowed in this election as attending campus is not accessible to all candidates and students. This is also to keep with goverment guidelines and physical campiagning would not be safe.
    • This includes not being allowed to put up posters and handing out flyers.
    • You are not allowed to campaign in library spaces and halls of residence.
  • The campaign budget for all roles is £20. You must keep a copy of all reciepts and keep your expenses form up to date (this can be found in the appendix of your handbook). The Returning Officer can ask to see your expense from at any time. You will not be reimbursded for any money spent on your election campaign.
  • We understand that you may feel unsure on how to campaign in a completly digital format so we have pulled together a digital campaigning tips document for you to access.

The Election Principles

This briefing aims to explain key components of the KCLSU Election Bye-Laws, most relevant to you as a candidate.

  1. The role of the Returning Officer
  2. The KCLSU Election Principles

We’d also encourage you to read the by-laws for yourself, which can be found here. By nominating yourself, you have already signed in agreement to these by-laws.

While this may not be the most exciting part of the candidate briefing, this information is essential for all candidates to be aware of and understand. We don’t want anyone feeling unsure about this aspect of the elections, so if having read this briefing leaves you feeling uncertain or if you require any clarification, please contact elections@kclsu.org with your queries and questions.

Click here for the election principles briefing document.


Complaints Procedure

Any member of KCLSU may submit an election complaint if they have reason to believe that any of the KCLSU Election Principles have been breached.

Complaints can be sumbitted via a form available on our elections complaints page. To submit a complaint you must have evidence which you can submit via the form. 

The deadline to submit a complaint is 24 hours after the close of voting (5pm on Saturday 10 October 2020). All complaints will be considered by the Deputy Returning Officer. After submiting a complaint you can expect to hear back within 1 working day but the process of the investigation may take up to 10 working days.

Please see our elections complaints page for further details.

 

The Role and Handbooks

Student Trustees

As a Student Trustee you'll sit on the KCLSU Trustee Board - deciding on the strategic future of KCLSU, as well as making important legal and financial decisions about the charity. The skills you'll gain, such as negotiation abilities, risk assessment ad budgeting, are very attractive to future employers and will be a great addition to your CV. 

The role of a Student Trustee is not a representative role - you will not be elected in to represent your fellow students - but rather to use your knowledge of student life to be an abassador for our Union, making sure its reputation is the best it can be through your decsion-making powers on the Board of Trustees. It is a part-time, voluntary role for one year.

You can find the Student Trustee Candidate handbook here.

Network Officers (Disabled Students' Officer and LGBT+ Students' Officer (Trans Place)

Network Officers work with their committees and communities to represent students within the Union, collaborating with the College and taking student views to a national level with NUS. It is a part-time, voluntary role for one year.

You can find the Network Officer Candidate handbook here.

Union Development Committees (Sports, Activities, Sustainability)

There are six Union Development Committees (UDC) across the Union (Activities, Interfaith, Liberation & Inclusion, Sports, Sustainability, and Wellbeing). They all cover specific areas of work across KCLSU.

As a UDC Member your role and purpose is to represent students, deliver community activity, work with students, and make decisions. You can find full role descriptions in the role handbooks. They are part-time, voluntary roles for one year.

You can find the Sports UDC Candidate handbook here, Activities UDC handbook here, and the Sustainability UDC handbook here.

Academic Reps

Academic Reps exisit to build a community in their course, represent their cohort to the department in order to highlight current issues, and empower students to act collectively to bring about change. It is a part-time, voluntary role for one year.

Please look at your role handbook for further breakdown of the role description and expectations. 

You can find the Academic Rep Candidate handbook here.

Academic Association Committees

Academic Associations have a core student-led committee who work alongside their Faculty Academic Reps; aiming to get more student voices in decision making processes. You will do this by highlighting current issues, solutions and ideas, as well as empowering Academic Reps to act collectively to bring about change. It is a part-time, voluntary role for one year.

Please look at your role handbook for further breakdown of the role description and expectations.

You can find the Academic Association Committee Member Candidate handbook here.

Academic Board Member

The Academic Board is the highest decsion making board around academic quality and experience within KCL. As a student member of Academic Board you will be critical to the Board to provide advice, assurance, and student viewpoints from the student body and your academic communities. It is a part-time, voluntary role for one year.

You can find the Academic Board Member Candidate Handbook here.



 Self Care and Wellbeing 

If you’d like to discuss how you’re doing during this election period, you can contact Julia Haas (julia.haas@kclsu.org) who is your wellbeing contact to arrange a phone call or MS Teams meeting. 

Your wellbeing is extraordinarily important to prioritise. Take care of yourself with our Wellbeing Passport to guide you through looking after your wellbeing during this time. The Wellbeing Passport will focus on the King’s Way to Wellbeing based on NHS guidance with rewards to encourage you to invest in your wellbeing.

Your wellbeing is extraordinarily important to prioritise. Take care of yourself with the KCLSU Wellbeing Hub, the indoor version of our well-known Take Time Out. The Wellbeign Hub In is your online wellbeing space focusing on the King’s Way to Wellbeing based on NHS guidance. Boost your wellbeing and find what’s best for you with activities, events and ideas, together with your King’s community.

We also have a support for candidates document which includes more tips on how to look after your wellbeing and how to get into contact with a Positive Peers.

 

 

Trustee Spotlight

The Trustee Spotlight video is compulsory for Student Trustee Candidates only.

Complete Survey