Please read the following conditions carefully before completing your booking.

1. KCL rooms are available to ratified clubs and societies only. All other students must go through their department to book a KCL room.
2. At least 7 days notice must be given on all room bookings. This rule is non-negotiable.
3. STRAND BOOKINGS are very congested during term time and you are unlikely to get your first room choice. Users are advise to book at the Waterloo site wherever possible.
4. Cancellations must be given with at least 48 hours notice to cas@kclsu.org.
5. Clubs and societies cannot book the Great Hall, St David's Room, the Council Room, the Committee Room, the Sodhexo Function Room, or The Principal's Dining Room.
6. KCL rooms are only available to book when they are not being used for teaching. Although some rooms may be available to book at other times, bookings are accepted for 5pm to 9pm Monday to Friday, and from 1pm on Wednesdays. This is non-negotiable.
7. For health and safety reasons it is NOT possible to book New Hunts House Foyer.
8. Any bookings running later than 9pm will be charged for.
9. Rooms are occasionally available for booking on weekends, but there will be charges.
10. The services of the KCL Audio Visual Dept are to be ordered separately and the respective Club/Society will be invoiced.
11. Meetings on KCL premises are deemed to be private and must not be advertised outside the college except with the permission of the College Secretary or his/her delegated representative.
12. Organisers must ensure that nothing in the preparations for or the conduct of a meeting or activity infringes upon the law i.e. by conduct likely to cause a breach of the peace.
13. Food and drink is not permitted in any KCL room.
14. Premises must be left in a clean and tidy state in default of which the organisers will be charged for any additional cleaning and repairs.
15. Any external (i.e. non-KCL student, non-KCL staff member, and non-KCLSU Associate Member) the number of attendees must be announced by name in advance using the form that follows, otherwise they will be refused entry by KCL Security staff.
16. You must notify us on the booking form if your event is going to be noisy.
17. Large scale events and lectures including those with non-KCL attendees) are subject to additional constraints, such as no tickets to be sold on the door of KCL premises. Any additional security personnel must be booked and paid for, and societies must abide by any other instructions issued by KCLSU, KCL or Ecovert staff or officers.